Gartcairn Women FC

Last Updated: December 2024

1. Introduction

Gartcairn Women FC Ltd ("we", "our", "us") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal information when you visit our website or interact with our club.

2. Information We Collect

We may collect and process the following types of personal information:

• Name and contact details (email address, phone number, postal address)
• Information provided through contact forms or newsletter subscriptions
• Technical information, including IP address and browser type
• Information about your visit to our website, including pages viewed

3. How We Use Your Information

We use your personal information for the following purposes:

• To respond to your inquiries and provide information about our club
• To send newsletters and updates (only if you have subscribed)
• To improve our website and services
• To comply with legal obligations
• To process membership applications and registrations

4. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Consent: You have given clear consent for us to process your personal data
• Contract: Processing is necessary for a contract we have with you
• Legal obligation: Processing is necessary to comply with the law
• Legitimate interests: Processing is in our legitimate interests and doesn't override your rights

5. Data Protection

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. All data is stored securely and access is limited to authorized personnel only.

6. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

• Scottish Football Association and SPFL for regulatory purposes
• Service providers who assist us in operating our website (under strict confidentiality agreements)
• Law enforcement or regulatory authorities when required by law

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. When data is no longer needed, we securely delete or anonymize it.

8. Your Rights

Under data protection law, you have the following rights:

• Right to access: Request a copy of your personal data
• Right to rectification: Request correction of inaccurate data
• Right to erasure: Request deletion of your data
• Right to restrict processing: Request limitation on how we use your data
• Right to data portability: Request transfer of your data
• Right to object: Object to processing of your data
• Right to withdraw consent: Withdraw consent at any time

To exercise any of these rights, please contact us using the details provided below.

9. Cookies

Our website may use cookies to enhance your browsing experience. Cookies are small text files stored on your device. You can control cookie settings through your browser preferences.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies.

11. Children's Privacy

We are committed to protecting the privacy of children. If we become aware that we have collected personal information from a child under 16 without parental consent, we will take steps to delete that information.

12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new policy on this page with an updated "Last Updated" date.

13. Contact Us

If you have any questions about this privacy policy or how we handle your personal data, please contact us:

Gartcairn Women FC Ltd
Unit B Cubitt Court
Bellshill Industrial Estate
Bellshill, Scotland
ML4 3PS

📞 Phone: +44 7818002241
📧 Email: info@gartcairnwfc.co.uk

14. Complaints

If you believe we have not handled your personal data properly, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow, Cheshire
SK9 5AF

Website: www.ico.org.uk